Article I: Name and Purpose
- The name of this organization shall be The Association of Princeton Graduate Alumni, hereinafter referred to as "the APGA."
- The purpose of the APGA is to help advance and promote graduate education at Princeton University, and to strengthen intellectual and personal relations among graduate alumni, graduate students, and Princeton University.
Article II: Membership
- The membership of the APGA shall consist of all persons who are recognized as alumni of the Graduate School by Princeton University. Honorary members may be elected by a two-thirds majority vote of the governing Board.
- Dues, if any, shall be determined by the Board.
- The fiscal year of the APGA shall run from July 1 through June 30.
Article III: Governing Board
- The management and supervision of the affairs of the APGA shall be in the hands of a Governing Board, hereinafter referred to as "the Board."
- The Board shall consist of no more than twenty-two (22) members elected from the membership of the APGA to serve three-year terms by a majority vote of the Board. At least one, but no more than two (2) current graduate students shall be members of the Board. Graduate student Board members shall serve one-year terms and, as appropriate, may serve further terms. A graduate alumnus or alumna who is a member of the Princeton University faculty shall be designated as the faculty representative. The Dean of the Graduate School, the Chair(s) of Graduate Alumni Annual Giving, and the Chair of the Alumni Council's Graduate Alumni Relations Committee shall participate as ex officio members of the Board without vote.
Consideration shall be given to diversity and balance in the selection of candidates for the Board. In case of a vacancy on the Board, the President, with the concurrence of the Executive Committee, may fill the vacancy by appointment of a member of the APGA to serve out the unexpired term.
- The Board shall meet at least three times a year. Normally, one meeting shall be held at the beginning of the academic year, one meeting shall be held mid-year, and one meeting shall be held in the spring. Special meetings shall be held at the call of the President.
- Three unexcused absences from regularly scheduled meetings of the Board, except under extraordinary circumstances, shall constitute a resignation from the Board.
- The presence of 40 percent of current members of the Board shall constitute a quorum.
Article IV: Officers
- The Officers of the APGA shall consist of a President, Vice-President, Treasurer, Vice-Treasurer, and Secretary.
- The Officers shall have such duties and exercise such powers as are customary and not otherwise proscribed in this Constitution.
- The Officers shall be members of the APGA elected from and by a majority vote of the Governing Board. They shall be elected at the spring meeting of the Governing Board, shall take office on the 1st of July immediately following, and shall serve two-year terms. Neither the president nor the vice-president shall serve two consecutive terms.
- In case the office of the President is vacated, the Vice-President shall assume the Presidency for the remainder of the unexpired term. In case the office of the Vice-President, Treasurer, Vice-Treasurer, and/or Secretary is vacated, the Committee on Nominations and Awards shall recommend a replacement(s) for approval by the Board.
Article V: Committees
- The Executive Committee shall consist of up to five (5) members, including the President, Vice-President, Treasurer, Vice-Treasurer, and Secretary of the APGA. The Executive Committee shall be responsible for managing the affairs of the APGA between meetings of the Board.
- By majority vote the Board may establish additional standing committees. Ad Hoc committees may be appointed by the president to focus on specific topics.
- The President shall appoint Chairs, Vice-Chairs, and members of all committees. The committees shall make reports of their proceedings at regular meetings of the Board.
Article VI: The Andrew Fleming West Society
- The Andrew Fleming West Society recognizes select emeriti Board members whose contributions to the work of the Board and to the continuing strength of the Graduate School and its alumni have been exemplary. Such individuals will not only have held important volunteer positions within the organization but also will have left behind a measurable and lasting legacy. Membership in the Andrew Fleming West Society may also be used to honor other graduate alumni who have served the Graduate School and its alumni association with comparable distinction in non-Board capacities.
- Nominations for membership in the Andrew Fleming West Society will be submitted to the APGA President in writing. Any past or current Board member may submit a nomination, which must be seconded by two additional past or current Board members.
- Nominations will be reviewed by an ad hoc subcommittee consisting of the APGA President, the Chair of the Nominations & Awards Committee, and three additional members chosen from that committee. Current members of the Andrew Fleming West Society and past APGA Presidents may be invited to serve as ex officio members of the ad hoc subcommittee. The APGA President serves as chair of the ad hoc subcommittee. If the subcommittee makes a favorable ruling, the nomination will be put forth to the entire APGA Board for a vote. Membership in the Andrew Fleming West Society will be awarded upon approval by a two-thirds majority of the Board.
- Specific Members of the Andrew Fleming West Society may be invited to attend APGA Governing Board meetings in an advisory capacity as non-voting guests.
- Current APGA Board members are not eligible for election to the Andrew Fleming West Society; however, members of the Andrew Fleming West Society may serve future terms as voting members of the APGA Governing Board.
Article VII: Financial Accountability
- The Treasurer shall pay reasonable and necessary expenses that fall within the annual budget. Any non-budgeted expenditure exceeding $5,000 must be approved by a majority of the Executive Committee.
- No part of the funds of the organization shall inure to the benefit of, or be distributable to, any member, trustee, officer, or any other private person. All of the assets and net earnings of the organization shall be used to further the organization’s purpose.
Article VIII: Political Activity
This organization shall in no way participate in any political campaign on behalf of any candidate for public office.
Article IX: Interpretation and Amendment
- The Board shall resolve questions arising in the interpretation of the Constitution. Robert's Rules of Order shall be the authority in matters not explicitly treated.
- Amendments proposed to this Constitution must be submitted to the Board in writing by five (5) members of the Board at least 30 days in advance of any meeting of the Board. They shall be adopted and incorporated into the Constitution if approved by a two-thirds majority of the Board.
Article X: Dissolution
Upon the dissolution of this organization, after paying or making provision for all its obligations and liabilities, all of the assets of this organization shall be distributed to Princeton University for the benefit of its Graduate School, so long as it is organized and operated exclusively for charitable, educational, or scientific purposes as shall at the time qualify as an exempt organization under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). Any such assets not so disposed of shall be distributed, by the order of any New Jersey court with jurisdiction, exclusively for such purposes, or to such organization or organizations which are organized and operated exclusively for such purposes.
Revised February 26, 2012